Chief of Staff (m/f/d)

Permanent employee, Full-time · Köln

About octonomy

At octonomy, we’re not a typical AI startup. We’re building big — backed by one of Europe’s largest seed rounds (€20M) to scale our vision fast and sustainably. Our mission is clear: we transform companies with the most intelligent digital workforce, enabling a new era of growth.

Our AI octo-Workers automate business processes with high reliability, strong security, and zero hallucinations. Leading customers already trust us — and we’re growing rapidly across Germany and internationally.

Your role

We’re looking for a hands-on Chief of Staff to partner closely with our CEO and keep priorities moving forward day to day. You’ll be the go-to person for turning strategic goals into clear plans, driving cross-functional initiatives, and making sure decisions translate into execution.

Translate CEO priorities into executable plans: Break down strategic goals into concrete initiatives, owners, timelines, and decision points; ensure follow-through and surface execution gaps.
Coordinate cross-functional work that lacks clear ownership: Manage initiatives spanning product, finance, sales, and operations.
Support executive decision-making with structured analysis: Prepare briefs and models to inform cross-department decision making
Run leadership operating cadence: Prepare leadership meetings, set agendas, document decisions, and track actions.
Act as an internal communication integrator: Ensure consistent information flow between leadership and teams; clarify decisions, priorities, and changes to reduce misalignment and rework.
Oversee execution of strategic external engagements: Support preparation and coordination for investor interactions, enterprise customers, and partners, ensuring internal readiness and follow-up.

Your Profile

Experience in high-pace, high-ownership environments: Experience as a Chief of Staff in a comparable high-growth environment, or a background in top-tier consulting or investment banking; comfortable operating in fast-paced, high-impact settings.
Strong execution and program management skills: Able to turn strategic priorities into structured workstreams with clear ownership, timelines, risks, and measurable outcomes; relentless follow-through.
Analytical and structured thinker: Skilled at synthesizing data into clear recommendations; able to build concise decision briefs and lightweight financial/operating models.
Cross-functional influence without formal authority: Proven ability to align product, finance, sales, and operations stakeholders; resolves trade-offs pragmatically and keeps teams moving.
Excellent communication and facilitation: Crisp written and verbal English; strong at running leadership cadences (agendas, minutes, action tracking) and ensuring clarity across the organization.
High integrity, discretion, and judgment: Trusted with sensitive topics; calm under pressure, highly reliable, and comfortable operating with ambiguity and incomplete information.

Why us?

A role with real ownership: you’ll directly improve how Octonomy runs day to day by keeping priorities on track and removing roadblocks
A fast-moving environment where quality and pragmatism matter
Close collaboration with our CEO, leadership team, and a global team
Flexible working hours with plenty of autonomy
The opportunity to grow into broader topics across strategy, operations, and business execution (e.g., planning, process, stakeholder management)

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Über uns

octonomy ist ein KI-Unternehmen mit Sitz in Köln, das sich auf die Entwicklung intelligenter KI-Agenten zur Automatisierung von Unternehmensprozessen spezialisiert hat. Mit seiner innovativen Technologie ermöglicht octonomy eine hochqualitative und schnelle Automatisierung von Support Services – von Kundenanfragen bis hin zu internen Mitarbeiter- und Partneranfragen. Die Mission des Unternehmens: Hochkomplexe Support-Prozesse so einfach automatisierbar machen wie nie zuvor.

Your mission

About octonomy
At octonomy, we’re not a typical AI startup. We’re building big — backed by one of Europe’s largest seed rounds (€20M) to scale our vision fast and sustainably. Our mission is clear: we transform companies with the most intelligent digital workforce, enabling a new era of growth.

Our AI octo-Workers automate business processes with high reliability, strong security, and zero hallucinations. Leading customers already trust us — and we’re growing rapidly across Germany and internationally.

Your role
We’re looking for a hands-on Chief of Staff to partner closely with our CEO and keep priorities moving forward day to day. You’ll be the go-to person for turning strategic goals into clear plans, driving cross-functional initiatives, and making sure decisions translate into execution.

Translate CEO priorities into executable plans: Break down strategic goals into concrete initiatives, owners, timelines, and decision points; ensure follow-through and surface execution gaps.
Coordinate cross-functional work that lacks clear ownership: Manage initiatives spanning product, finance, sales, and operations.
Support executive decision-making with structured analysis: Prepare briefs and models to inform cross-department decision making
Run leadership operating cadence: Prepare leadership meetings, set agendas, document decisions, and track actions.
Act as an internal communication integrator: Ensure consistent information flow between leadership and teams; clarify decisions, priorities, and changes to reduce misalignment and rework.
Oversee execution of strategic external engagements: Support preparation and coordination for investor interactions, enterprise customers, and partners, ensuring internal readiness and follow-up.

Your profile

Experience in high-pace, high-ownership environments: 3–7+ years in roles like Chief of Staff, Strategy & Operations, BizOps, consulting, corporate development, or as an operator in a fast-growing company; comfortable working directly with senior leadership/CEO.
Strong execution and program management skills: Able to turn strategic priorities into structured workstreams with clear ownership, timelines, risks, and measurable outcomes; relentless follow-through.
Analytical and structured thinker: Skilled at synthesizing data into clear recommendations; able to build concise decision briefs and lightweight financial/operating models.
Cross-functional influence without formal authority: Proven ability to align product, finance, sales, and operations stakeholders; resolves trade-offs pragmatically and keeps teams moving.
Excellent communication and facilitation: Crisp written and verbal English; strong at running leadership cadences (agendas, minutes, action tracking) and ensuring clarity across the organization.
High integrity, discretion, and judgment: Trusted with sensitive topics; calm under pressure, highly reliable, and comfortable operating with ambiguity and incomplete information.

Why us?

A role with real ownership: you’ll directly improve how Octonomy runs day to day by keeping priorities on track and removing roadblocks
A fast-moving environment where quality and pragmatism matter
Close collaboration with our CEO, leadership team, and a global team
Flexible working hours with plenty of autonomy
The opportunity to grow into broader topics across strategy, operations, and business execution (e.g., planning, process, stakeholder management)

Apply for this job

About us

Let’s build the future of work — together. Seriously.

At octonomy, you can expect an environment that values quality, encourages creativity, and delivers real, measurable results. If you’re excited to bring AI into everyday business in a practical way and grow with us, we’d love to get to know you.

Feel free to reach out with a short note or a full application — what matters most is that you’re keen to help shape what we’re building. octonomy.ai | We grow output. Not headcount.

Questions about the role or your application? Contact Mia from our HR team at octonomy-ai-jobs@m.personio.de

Apply for this job

Your application!

We appreciate your interest in Demo GmbH. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at demodaten@demo.de.